Which action improves inventory accuracy during receiving?

• A. Count items, compare to purchase order, scan barcodes, and document discrepancies.
• B. Estimate quantities by sight and skip scanning.
• C. Only count if the shipment is heavy.
• D. Rely on supplier invoice numbers.

Answer: (C)

The action that improves inventory accuracy during receiving is to perform a precise check: count the items, compare what you counted to the purchase order, scan the barcodes to capture exact quantities, and document any discrepancies you find. This approach creates a reliable link between what was ordered and what actually arrived, so your system reflects the real inventory on hand. Scanning barcodes reduces human error in data entry, while recording discrepancies allows you to resolve differences with the supplier or adjust records promptly, preventing mismatches from slipping into stock levels.

Estimating quantities by sight, skipping scanning, or relying only on supplier invoice numbers won’t catch discrepancies or confirm that everything delivered matches the order. These shortcuts leave room for errors, leading to shortages, overages, and uneven inventory data. The thorough receiving process ensures accuracy every time, regardless of shipment size.